link to MGH site

Ricoh Copier Setup

From here you can download the latest clients available and get step by step instructions for setting up the Copiers on your computer. Click on the following links for help with:

Important information about Printing to the Copiers

In the past we accepted print jobs directly to the copier. It was easy to use and setup. The downside is that it led to A LOT of waste and a lack of privacy. People would print 100's of pages to the copier and then leave them there without picking them up. Because of issues like these we have moved to a 'Send & Retrieve' model of printing. Now when a print job is submitted to the copiers the print job is held and waits to be retrieved via a pass-code. It is more complicated to use and less convenient, but it is much less wasteful and less expensive.

Copier Driver Download

NOTE: We are currently transitioning from the old Copier Model C6501 to the new Copier Model C6502. Please be mindful of which copier model driver you download from this site

 

NEW COPIER DRIVERS


OLD COPIER DRIVERS

The copiers are currently supported on Mac OSX 10.4 and above and most current flavors of Windows. Click on the link that matches your system:

 

Copier Network Addresses & Fax Phone Numbers

Name Location IP Address Fax Number Notes
Room 5245a CHGR tearoom near main elevator lobby 172.17.204.11 617-643-3202  
Room 5809a Near CHGR administration offices 172.17.204.12 617-726-5735  
Room 6271a Near PNGU admin area, across from Molbio 6th floor tearoom 172.17.219.12 617-726-0830 PNGU ONLY- code required
Room 6811a Near ATGU Administrative offices 172.17.219.11 617-643-3293  
Room 7235a Mol. Biol. main admin area - behind Christine's desk 172.17.198.13 617-726-6893  
Room 7807a Faculty admin area - near Pauline and Diane 172.17.198.14 617-643-3050  

Install a Copier on a Mac

Step 1

  • Download & open the appropriate client from the list above.
  • Install the driver following the system prompts.

Step 2

  • Open the System Preferences (available under the Apple Menu) and click on the 'Print & Scan' button.

Step 3

  • Click the '+' Symbol to add a new printer/copier

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  • Select the 'IP' tab and enter the network address (listed above) of the copier you want to print to.
  • Give the Copier whatever name you'd like.

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  • Click 'Add'
  • You will now be presented with an options list for the copier. None of these options are installed on the Copiers, so it is safe to click 'ok'

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Interlude

  • The copier is now installed on your computer, but it isn't setup to print properly. To finish the setup you need to print something and input a username and password so that you may retrieve your print job from the copier. In this example we will be using a MSWord document.

Step 4

  • Open a new document and select print from the menu
  • In the print dialog box select 'Job Log' from the pulldown menu

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Step 5

  • Fill in the 'Job Log' information using the picture below as a guide. Substitute 'yourname' with your actual name. Choose a password that you can remember once you get to the copier and fill in the user code with the number provided to you by your department. If you are a member of Molecular Biology and do not know your copier code please email help@molbio.mgh.harvard.edu to request it.

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  • When you're done select the 'Save Current Setting As Preset...' option from the 'Presets' Menu. It may also simply say 'Save As ...' depending on which MacOS you're using. Regardless name the new preset 'LOCKED' and have it available to all printers. Click 'Save'.

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Step 6

  • That's it! Be sure to select the 'LOCKED' preset when printing to the copier.

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WAIT WAIT WAIT! What do I do when I get to the copier?????

  • Go to the copier you printed to.
  • Press the Printer button on the copier.
  • Press the 'Print Jobs' button on the LCD screen.
  • Select the print job with YOURNAME on it.
  • Input your password in the dialog box and press 'OK'.

Install a Copier on Windows

Step 1

  • Download appropriate client drivers from the list above.
  • Unzip the files and remember the location.

Step 2

  • Click the 'Start' button and select 'printers & faxes'
  • Click 'Add a printer'

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Step 2

  • Click the 'Add local printer' button and uncheck the 'Plug & Play' option. Click Next.

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Step 3

  • Click the 'Create a new port' option and select 'Standard TCP/IP port'. Click Next.

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Step 4

  • Click Next.
  • Put in the Network address of the copier you wish to print to. Available at the top of this document. In the following picture the address for Copier 7807a is used. The port name will fill in automatically and shouldn't be changed.

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Step 5

  • Review the information and click 'Finish'
  • Next up is the driver installation phase. Here we will install the drivers downloaded earlier in Step 1. Click on the 'Have Disk' button.

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  • Click on the 'browse' button and navigate to the download file that contains the drivers downloaded in Step1.

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  • Select the oemsetup file in the folder and click 'Open'

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  • Click 'Ok'

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Step 6

  • The driver should now be highlighted. Click 'Next'.
  • NOTE: Depending on which driver you downloaded for your system it may be different than the one pictured here.

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Step 7

  • You may now name the printer whatever you like. Click 'Next'.

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Step 8

  • DO NOT SHARE THE PRINTER. click 'Next'.
  • DO NOT PRINT A TEST PAGE. click 'Next'
  • Click Finish

Interlude

  • The copier is now installed on your computer, but it isn't setup to print properly. To finish the setup you need to adjust the copier preferences and input a username and password so that you may retrieve your print job from the copier.

Step 9

  • Back in the Printer & Faxes window select the copier you just installed and click on the 'Select Printing Preferences' link

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Step 10

  • Select 'Locked Print' from the 'Job Type' menu and click 'Details'

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Step 11

  • Fill in the request information. Substitute 'yourname' with your actual name. Choose a password that you can remember once you get to the copier.
  • Click 'Ok'

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Step 12

  • Select the 'Valid Access' tab and input the code given to you by your department. If you are a member of Molecular Biology and do not know your copier code please email help@molbio.mgh.harvard.edu to request it.
  • Click Apply

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Step 13

  • That's it! The copier is now setup to print correctly on your computer.

WAIT WAIT WAIT! What do I do when I get to the copier?????

  • Go to the copier you printed to.
  • Press the Printer button on the copier.
  • Press the 'Print Jobs' button on the LCD screen.
  • Select the print job with YOURNAME on it.
  • Input your password in the dialog box and press 'OK'.
Vocabulary: