link to MGH site

Archiving Mail

If you are leaving the Department and would like to take a copy of your mailbox with you, or perhaps you just want to keep a backup copy of your mailbox (or select folders within it), you can easily do so via the Zimbra web mail interface. In order to do so, do the following:

  1. Log into the web mail interface at Daedalus.
  2. Go to the Preferences tab and then select the Import/Export item on the sidebar.
  3. Select the Advanced settings checkbox.
  4. Deselect all Data types other than Mail.
  5. Select the checkbox for Only export content files, exclude meta data (unless you plan on possibly restoring this to Zimbra in the future).

You should have something along the lines of below, at which point you can go ahead and click the Export button.

Depending on how large your mailbox is and how fast your network connection is, the whole process can take a while to complete. If you run into problems with the export failing due to size/time, you can try to export your mailbox in smaller chunks based on folders or date.

  • If you want to export based on folders, click on the All folders option for the Source and select the specific folders you wish to export.
  • If you want to export based on date, in the Date section you can enter values for the Start on and/or End on dates.